Office Manager

Full time / People / Vilnius, Lithuania
Unicorn in the making: our story

Ovoko is the largest online marketplace dedicated to used car parts in Europe. We connect over 3000 professional sellers from 15 countries to tens of thousands of B2B and B2C customers alike. Our mission is to give parts a second life and change the way used car parts are purchased today. We build products that facilitate a circular economy in the automotive industry and our cross-border shipping solution is unmatched in the industry.

About the role

Our People team is the engine that powers our organization. We handle every aspect of the employee lifecycle and we’re known for creating exceptional experiences for our candidates and employees. As our Office Manager, you are the heart of our workspace, ensuring smooth operations, managing supplies, coordinating events, and fostering a positive environment for our team. Fasten your seatbelt for the exciting roller coaster ride – it’s fun, it’s challenging, and it’s an adventure like no other.

In this role, you will

  • Coordinate and oversee all office activities and operations
  • Develop and sustain a workspace that promotes comfort, functionality, and an inviting atmosphere for our employees
  • Own, negotiate and manage office service partnerships with office building management, cleaning service company, courier services, vendors and other relevant stakeholders to ensure smooth office operations
  • Create and organize daily treats and engaging activities to enhance our team’s day
  • Own and manage office seating plan, moves, inventory repairs, and maintenance projects, while also overseeing the implementation of office layout changes
  • Manage appointments and ensure all guests feel welcomed.
  • Assist with planning and execution of in-house and off-site activities, like parties, celebrations, and conferences
  • Track stocks of office supplies and place orders when necessary
  • Accept parcels and deliveries.

What we're looking for

  • Similar administrative work experience, preferably in an office with 100+ employees
  • Great written and verbal communication skills in Lithuanian and English
  • Excellent organizational and problem-solving skills, ability to prioritize, be flexible, and adapt to business needs
  • Passion for creating exceptional workplace experiences, creative and innovative mindset with a keen eye for detail
  • Proactive approach and caring attitude towards people
  • Ability to handle confidential information
  • Fast learner and self-organized person
  • Ability to work well in a fast-paced and dynamic environment
  • Availability to work at the office from Monday to Friday.


The offered salary range for this position starts at 2000 (gross) per month. Please keep in mind that we are open to discuss your salary expectations based on your competencies and experience.
0 0
Perks and Benefits

Where Convenience Meets Productivity

Enjoy a workspace with best-in-class hardware and software, complimentary drinks and snacks, flexible working hours, and remote work opportunities. Our bright and spacious office features relaxation and entertainment zones, and furry friends are welcome! Plus, we have a private gym with shower and hygiene supplies right in our office. But that's not all – we also encourage flexibility, allowing you to work from anywhere for up to 30 days, giving you the freedom to break the routine and embrace new perspectives.

Culture - Our Unique Voice

At Ovoko, we've ignited a dynamic culture. We're not just a workplace - we're a tight-knit community that thrives on exciting gatherings and thrilling activities. Whether we're revving our engines at exhilarating rat races in the woods or diving into creative themed events, we're always up for a good time. But it's not all about adrenaline – we also believe in open communication. Every two weeks, we come together for All Hands sessions where top executives share updates and encourage dialogue, ensuring your voice is heard. Plus, don't miss our stylish Ovoko couture merchandise – a reflection of our unique culture.

Greener way to travel

Ovoko covers the cost of a monthly public transport ticket for all our employees. It's our way of promoting sustainable and stress-free commuting while you do your part for the environment

Invest in your future, on your terms

At Ovoko, we're committed to your continuous growth and learning. Dive into new knowledge with a generous personal development budget — equivalent to half your monthly salary! Use this to explore anything that sparks your professional curiosity, from compelling courses and workshops to world-renowned conferences. It's your journey - we're just here to support you.

Health Comes First

From day one, you'll receive private health insurance, providing easy access to health experts, routine check-ups, and medical treatment. At Ovoko, we believe that no one should work when they're unwell – it's that simple. That's why we offer two dedicated sick days per month, allowing you to prioritize your health or your family's well-being. If you or your little one is feeling under the weather, take the time to rest, recover, and return to work feeling your best. Your well-being is our priority, so relax and focus on getting better – we've got your back

Employee Stock Option Plan

The opportunity to be a company owner, take responsibility and gain value from the success of the business.

Join us on our mission to give millions of car parts a second life